Statutory Company
Registers — Automated
SCR · ROD · ROM · ROCS — Cap. 622 Compliant
HKSS automatically maintains all statutory registers required under the Hong Kong Companies Ordinance (Cap. 622) — from the Significant Controllers Register (SCR) to the Register of Members (ROM) — and exports professionally formatted PDFs at the click of a button.
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1-second quick access, no registration requiredData is public, suitable for quick testing. |
| Free 14-Day Trial! |
1-minute quick account and system creation (Tutorial)Data is confidential, real data can be entered. |
What are Hong Kong Company Registers (香港公司登記冊)?
Under the Companies Ordinance (Cap. 622), every Hong Kong private company is legally required to maintain a set of statutory registers at its registered office. These registers — including the Register of Members (ROM), Register of Directors (ROD), Register of Company Secretaries (ROCS), and Significant Controllers Register (SCR) — document the company's key principals and ownership structure, and must be kept up to date at all times. Failure to maintain accurate registers may result in regulatory penalties.
What is the Significant Controllers Register (SCR / 重要控制人登記冊)?
Introduced under Part 2, Division 4 of Cap. 622, the Significant Controllers Register (SCR) records individuals or legal entities who hold significant control over a company — typically through more than 25% share ownership, voting rights, or the power to appoint or remove a majority of directors. The SCR must be kept at the registered office and made available to law enforcement on request. HKSS records the nature of control per the official CR guidelines and synchronises SCR entries with the company's ownership records automatically.
All Cap. 622 Registers, In One Place
HKSS manages all statutory registers required under the Hong Kong Companies Ordinance — maintained automatically, formatted professionally.
Register of Members
Records all shareholders — name, address, share class, number of shares, allotment and transfer history. Required at the registered office under Companies Ordinance.
Cap. 622Register of Directors
Records particulars of all current and past directors — name, identification, address, date of appointment, and date of ceasing.
Cap. 622 s.641Register of Company Secretaries
Records particulars of company secretaries including their TCSP licence number, address, appointment and cessation dates.
Cap. 622 s.649Significant Controllers Register
Records individuals or entities holding significant control — over 25% shares/votes, or right to appoint/remove majority of directors. Must be kept at registered office and accessible to authorities.
Cap. 622 Part 2 Div.4Register of Reserve Directors
Records reserve directors appointed by a sole individual director to act in the event of the director's death. Required only where applicable.
Cap. 622 s.645Designated Representative (SCR)
Records the designated representative responsible for assisting law enforcement access to the Significant Controllers Register, including their name, contact, and appointment details.
Cap. 622 s.653HManual register maintenance is slow and prone to inconsistency
Many company secretarial teams still maintain statutory registers in disconnected spreadsheets or Word documents — creating version control issues, data inconsistencies, and compliance risk.
Data entered twice
Director and shareholder details recorded in one system must be manually re-entered into separate register documents — doubling the workload and introducing errors.
Register format inconsistency
Different team members maintain registers in different formats. When a client requests an inspection copy, additional formatting work is required to produce a clean, professional document.
SCR tracking is complex
Recording the nature of control for each significant controller — with reference to the official CR guidelines — is time-consuming when done manually, and easy to overlook during corporate changes.
Everything your statutory register workflow needs
From data entry to PDF export — HKSS automates the full register lifecycle for Cap. 622 compliance.
Auto-Sync with Officer Records
When a director, shareholder, or company secretary appointment or cessation is recorded in HKSS, all relevant registers are automatically updated — no double entry.
One-Click PDF Export
Export individual registers (e.g., ROD only) or all registers combined into a single formatted PDF document, complete with company header, section titles, and page numbers.
All Registers in One View
View the SCR, ROD, RORD, ROCS, and ROM side by side in a tabbed interface. Each register displays current and historical entries with appointment and cessation dates.
Customisable Format & Layout
Configure register titles (English and Chinese), page layout, date format, language (bilingual, English-only, or Chinese-only), privacy settings for sensitive personal data, and border style.
Privacy & Access Control
Choose whether to include or exclude protected personal information (such as residential addresses and HKID numbers) in exported PDFs — suitable for preparing inspection copies.
Full Historical Records
Every appointment and cessation is preserved as a historical entry. Registers display complete transaction history, including prior directors, past shareholders, and share transfer records.
From officer record to compliant register — in minutes
Maintain officer & shareholder records
Add or update directors, company secretaries, significant controllers, and shareholders in the HKSS company profile.
Registers auto-populate
HKSS automatically generates all statutory registers from the recorded data — no manual duplication needed.
Preview & verify
Review a formatted register preview directly in the browser before exporting. Adjust layout and privacy settings as needed.
Export PDF for filing or inspection
Download a print-ready PDF — individual register or all combined — for retention at the registered office or for inspection purposes.
A complete statutory register toolkit — built in
- ROM: Register of Members with share transaction history
- ROD: Register of Directors (current and past)
- RORD: Register of Reserve Directors (where applicable)
- ROCS: Register of Company Secretaries (with TCSP licence details)
- SCR: Significant Controllers Register (nature of control per Cap. 622)
- SCR-DR: Designated Representative record
- Bilingual register titles (English + Chinese)
- Export individual or all-combined PDF
- Privacy control for sensitive personal data
- Customisable date format, layout, and border colour
Built on Cap. 622 requirements
Every register in HKSS is designed to meet the specific obligations of the Hong Kong Companies Ordinance.
Companies Ordinance
The primary legislation governing statutory registers for Hong Kong private companies — including ROM, ROD, ROCS, and SCR requirements.
Director & Secretary Registers
Sections 641 and 649 of Cap. 622 specify the content requirements and inspection obligations for the Register of Directors and Register of Company Secretaries.
SCR Obligations
Part 2, Division 4 of Cap. 622 sets out the obligations for maintaining the Significant Controllers Register — including the designated representative requirement under s.653H.
AML/CDD Integration
SCR data in HKSS links directly to the AML/CDD module — significant controller details are available for due diligence checks and CDD report generation.
Common questions about Hong Kong company registers
What are the statutory registers required under the Hong Kong Companies Ordinance?
Under the Hong Kong Companies Ordinance (Cap. 622), every private company is required to maintain a number of statutory registers at its registered office, including the Register of Members (ROM), Register of Directors (ROD), Register of Reserve Directors (RORD), Register of Company Secretaries (ROCS), and the Significant Controllers Register (SCR). Companies must keep these registers up to date and make them available for inspection as required by law.
What is the Significant Controllers Register (SCR)?
The Significant Controllers Register (SCR), also known as the Beneficial Owners Register, is a statutory register required under the Companies Ordinance (Cap. 622, Part 2, Division 4). It records individuals or legal entities who hold significant control over a company — such as holding more than 25% of shares or voting rights, or having the right to appoint or remove a majority of the board. Companies must keep the SCR at their registered office and make it available to law enforcement authorities upon request.
What is the Register of Directors (ROD) in Hong Kong?
The Register of Directors (ROD) is a statutory register that every Hong Kong company must maintain under the Companies Ordinance. It records the particulars of each director, including their name, identification details, address, date of appointment, and date of ceasing. HKSS automatically synchronises the ROD with the company's director records and allows one-click PDF export of the formatted register.
What is the Register of Members (ROM) in Hong Kong?
The Register of Members (ROM) records the shareholders of a Hong Kong company, including their names, addresses, share class, number of shares held, and transaction history (allotments and transfers). Companies Ordinance (Cap. 622) requires the ROM to be kept at the registered office. HKSS maintains the ROM automatically from share capital and shareholder data and generates a formatted PDF register on demand.
How does HKSS help company secretaries maintain statutory registers?
HKSS automatically populates the SCR, ROD, RORD, ROCS, and ROM from the company profile and officer/shareholder records. When officer changes or share transactions occur, the registers are updated accordingly. Company secretaries can preview all registers in a formatted view, export individual or combined PDF files, customise register titles and layouts, and control privacy settings for sensitive personal data.
Stop maintaining registers manually.
Let HKSS generate, maintain, and export your SCR, ROD, ROM, and ROCS automatically — so your team can focus on client service, not paperwork.
| One-Click Free Trial! |
1-second quick access, no registration requiredData is public, suitable for quick testing. |
| Free 14-Day Trial! |
1-minute quick account and system creation (Tutorial)Data is confidential, real data can be entered. |
Statutory register management software for Hong Kong company secretaries and TCSP firms — SCR, ROD, ROM, ROCS with automated sync, PDF export, and Cap. 622 compliance.
